For Childcare & Early Learning Centres

The March Award restructure has landed. Is your payroll actually right?

Most centres rolled it out in a hurry. Quietly, classifications got mismapped, loadings got missed, and the errors won't surface until an educator notices. Or Fair Work does.

Weekly CCS reconciliation, not yearly

Post-restructure payroll audit included

One dedicated bookkeeper who knows your centre

Free Bookkeeping Health Check

30 minutes. Written report. No obligation.

A note from our founder

Hi, I'm Sara Photios. I started HyperBooks because I watched too many childcare centres get let down by bookkeepers who didn't understand CCS, didn't track educator hours properly, and only surfaced problems at year-end.

We do things differently here. Reconciliations weekly. Payroll matched to your roster. And a real person who picks up the phone when something looks off. Usually me.

Sara PhotiosFounder, HyperBooks

Book a Free Health Check

If any of this sounds uncomfortably familiar…

We hear these from almost every centre that switches to us. If you're nodding at even one, we should talk.

"My bookkeeper doesn't really understand CCS. They just dump the subsidy payments into one line and call it done."

We reconcile CCS weekly. Subsidy payments matched to enrolments and gap fees. Discrepancies surface in days, not at year-end.

"I'm not 100% sure our March Award restructure rollout was actually done right. It was such a rush."

That's literally the first thing we check. Every Health Check includes a line-by-line audit of your post-restructure classifications, pay points and loadings.

"I find out about payroll mistakes when an educator complains. By then it's already a problem."

We reconcile payroll to your roster every pay run. Broken shifts, qualifications-based rates, casual loadings. All caught before you click approve.

"Our P&L shows up six weeks after month-end, when it's basically useless for making decisions."

Books closed by the 10th. Every month. Clean P&L, occupancy margin and wage-to-revenue dashboard while the numbers still mean something.

"I'm spending Sunday nights chasing receipts and fixing payroll instead of being with my family."

Get your Sundays back. Real handover, real handoff. Most owners we onboard claw back 6–10 hours a week within the first month.

"Every time I call, it's a different junior who doesn't know our centre. I'm tired of re-explaining everything."

One bookkeeper. Knows your centre. Picks up the phone. No call centre, no rotating juniors, no "let me check with my manager."

Built for the way centres actually run

Most generic bookkeepers don't know what a CCS gap fee even is. We do. And we keep your reconciliations clean fortnight after fortnight.

Weekly CCS reconciliation

We match CCS subsidy payments to enrolments and gap fees so discrepancies surface in days, not at year-end.

Post-restructure payroll audit

The March Children's Services Award restructure changed classifications and pay points. We check yours line by line.

Educator payroll, done right

Casual loadings, qualifications-based rates, broken shifts. All reconciled to your roster.

Real-time financials

Know your occupancy margin, wage-to-revenue ratio and cash position whenever you log in.

Post-restructure reality check: The March Award restructure rolled out fast. Most centres we audit are finding at least one classification or loading that was set up incorrectly. It usually only surfaces when an educator complains. Or when Fair Work asks.

How we work alongside your centre

A clear, repeatable rhythm so you always know what's happening with your numbers.

Onboarding & audit

We review your CCS reconciliation history, payroll setup, chart of accounts and software. You get a written health report in week one.

Weekly reconciliation

Every week we match CCS subsidy payments, gap fees and bank feeds. Discrepancies are flagged and chased, not parked.

Payroll to roster

Each pay run we reconcile educator hours, qualifications-based rates and loadings against your roster, ready for your approval.

Monthly reporting

By the 10th of each month you get a clean P&L, occupancy margin and wage-to-revenue dashboard, plus a 20-minute call if you want it.

What centre owners actually say

Real centres. Real numbers. Real bookkeeping that keeps up.

Our previous bookkeeper only looked at CCS at EOFY. HyperBooks catches gap fee issues the same week. We've recovered thousands.

Sarah M.Owner, 92-place centre, Sydney

Payroll used to be a Sunday-night nightmare. Now it's reconciled to our roster before I even log in on Monday.

James T.Director, two-centre group, Central Coast

They actually understand the Children's Services Award. I don't have to explain qualifications-based rates every fortnight.

Priya K.Centre Manager, Melbourne

Monthly reports land on the 10th, every month. For the first time I actually know my wage-to-revenue ratio in real time.

Daniel R.Owner-operator, Brisbane

What to expect from your Free Health Check

No sales pitch. No obligation. Just a structured 30-minute review with a written report you can keep, even if we never work together.

30-min discovery call

We learn how your centre runs: places, software, pay cycles, and where things currently feel painful or unclear.

CCS reconciliation review

We sample your last three months of CCS subsidy payments against enrolments and gap fees, and flag any mismatches we find.

Payroll & award check

We review your educator payroll setup against the current Children’s Services Award, including a line-by-line check of your post-March restructure classifications and loadings.

Written health report

Within five business days you get a plain-English report: what’s working, what’s at risk, and the three highest-impact fixes. Yours to keep.

What it costs: Nothing. The Health Check is genuinely free and there's no obligation to move your bookkeeping to us afterwards. We offer it because most centres we audit find at least one CCS or payroll issue worth fixing.